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For long-term care and assisted living

Census for each unit. Nursing cards you record.

Long-term care records how many residents each unit has, and keeps CNA, LPN, and RN cards on file. Home visits stay off. You set the staffing target.

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The week before AppyShift

What long-term care facility managers are juggling

Census changed overnight

The unit is fuller than the schedule, and the count is on a whiteboard.

A license in a folder

Someone is assigned with a card that is no longer current.

The wrong product for the building

Home-visit tools do not match a facility day.

One week in AppyShift

The same week, with this industry's tools

Each screen is a real AppyShift page from a sample company, showing a tool this industry turns on.

Each dayEvery plan

Resident census by unit

Enter how many residents each unit has. You set the staffing target beside that count.

  • Census for the whole facility and each unit
  • You set the target. Home visits stay off
Census tab for a sample long-term care facility for the week of Oct 19 to Oct 25, 2026: residents each day for assisted living, memory care, rehab, and skilled nursing, with the whole facility adding up the units.

The facility records how many residents each unit has each day. You set the staffing target. AppyShift does not decide a ratio. Home visits stay off.

Beside the censusEvery plan

The staffing target you set

The target is your number: hours per resident day, or one person for every so many residents. AppyShift does not decide it.

  • Whole facility, skilled nursing, and memory care in this sample
  • State rules stay with the facility
Staffing targets for a sample long-term care facility: 3.50 hours per resident day for all nursing staff, and day-shift CNA targets of 1 per 12 residents in skilled nursing and 1 per 6 in memory care, above the form to add or change a target.

These are the targets the facility entered. AppyShift does not decide a staffing ratio. The screen tells you to check your state's rules and enter what you need.

Before the shiftGrowth plan

Nursing cards you record

A shift can require the license or certification you recorded. A missing or expired card stays off that shift.

  • CNA, LPN, RN, and medication aide cards
  • AppyShift does not confirm a license with the state
A nurse's My credentials page in the employee app for a sample facility: CPR / BLS, required for everyone, expiring soon on Dec 10, 2026, and TB screening current through Apr 2, 2027.

A nurse sees the cards the facility records for her, and which one expires soon. AppyShift does not confirm a license with the state.

Turned on for this industry

What signup sets up

AppySchedule and AppyTime are in every plan, from $30 a month. These are the extra tools this industry starts with, the AppyShift module each one is part of, and the plan it needs. You can change them in setup.

Every plan

Resident census

A census figure for each unit. The only setup that turns this on.

AppySchedule

Every plan

Staffing targets

The target you set, next to who is scheduled.

AppySchedule

Growth plan

Nursing cards

From the cards you record. Not a state lookup.

AppyOnboard

Home visits are not part of this setup. AppyShift does not decide a staffing ratio. You set the target. Certification checks use the cards you record, and can keep someone off a shift when a required card is missing or expired. AppyShift does not confirm a license with the state. Approved hours leave in a payroll export (ADP, Gusto, UKG, Paychex, Paycom, Paylocity, or a CSV). Or run payroll right in AppyShift with AppyPayroll.

Nurses Nursing assistants Unit managers Activities staff

Questions from long-term care facility managers

What this setup does, and what it leaves with you.

Does AppyShift decide a staffing ratio?

No. You record the resident census and the staffing target for each unit. AppyShift shows who is scheduled next to that target.

Does long-term care include home visits?

No. Home visits are a separate setup. This one is units, census, and license checks.

Scheduling and time for care units

Publish units, cover a callout, and export hours. Census and staffing targets are what this setup adds.

Module

AppySchedule

Employee scheduling built for shift-based teams: build and publish schedules, manage availability, and keep everyone informed about when they work.

Learn more →
Module

AppyTime

Time and attendance that tracks every hour and gives managers what they need to manage hourly labor.

Learn more →
Free resource

Time Card Calculator with Breaks and Overtime

Enter each shift and unpaid break to calculate regular hours, overtime hours, decimal totals, and an optional gross-pay estimate. Everything stays in your browser.

Learn more →
Free resource

Employee Availability Form Template

Use the weekly form to record an effective date range, available hours, and shift preferences, then share or export a copy for your manager.

Learn more →

The AppyShift modules

Eight modules, one app

A different kind of team

Other industries

Start your long-term care facility on this setup.

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