The count is on a whiteboard
Child counts and the schedule live in two places, and the ratio is a mental calculation.
For child care and day care
Classrooms covered. Counts recorded. Your center decides the ratio.
Directors record how many children are in each room, the CPR and background-check cards the center keeps, and a daily log. An incident can include the child's name for staff at that center. Texts and emails do not include it. The center decides the ratio. AppyShift does not.
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The week before AppyShift
What child care center managers are juggling
A teacher calls out at drop-off
The director is texting float staff while families are at the door.
A card expires quietly
CPR or a background check lapses, and nobody sees it until the schedule is already out.
One week in AppyShift
The same week, with this industry's tools
Each screen is a real AppyShift page from a sample company, showing a tool this industry turns on.
Child counts in each room
Record the count for the classroom. The ratio on the card is the one the center entered.
- Counts only. No children's names
- The center decides the ratio
The center records how many children are in each room. The ratio on the card is the one the center entered. AppyShift does not decide or verify that ratio. There are no children's names and no photos of children.
Cards the center records
CPR, first aid, and the background check live on the cards the center keeps. A missing or expired card can stay off the shift.
- The center records the card
- AppyShift does not confirm it with the state
The background check and the CPR / First Aid card this center records. AppyShift does not confirm them with the state. No children's names are on this screen.
The daily log
A note for the next shift can name a child. Only people signed in at the center see it. Texts and emails do not include the name.
- The note stays with the center's staff
- Texts and emails leave the name out
The daily log the next shift reads. This handoff says the infant room snack closet was restocked. Staff can name a child in a note. Texts and emails do not include that name.
An incident, with the child's name
Staff record what happened and, when they need to, the child's name. Only people signed in at the center see the incident. Texts and emails do not include the name.
- The name stays inside the company
- Parents are still told the way the center already does
A teacher reports what happened from the phone and can add the child's name. This sample uses Alex. Only people signed in at the center see it. Texts and emails do not include the name.
Turned on for this industry
What signup sets up
AppySchedule and AppyTime are in every plan, from $30 a month. These are the extra tools this industry starts with, the AppyShift module each one is part of, and the plan it needs. You can change them in setup.
Pro plan
Child counts
A count for each classroom. The center decides the ratio.
AppyScheduleGrowth plan
Certification checks
CPR, first aid, and background checks you record.
AppyOnboardPro plan
Daily logbook
Notes for the classroom and the next shift.
AppyConnectPro plan
Incident reports
A written report when something happens.
AppyScheduleAppyShift does not decide a staffing ratio or check a regulation. The center remains responsible for those decisions. Photos of children are not part of this setup. Certification checks use the cards you record, and can keep someone off a shift when a required card is missing or expired. AppyShift does not confirm a license with the state. Approved hours leave in a payroll export (ADP, Gusto, UKG, Paychex, Paycom, Paylocity, or a CSV). Or run payroll right in AppyShift with AppyPayroll.
Teachers
Float staff
Openers
Closers
Administrative staff
Questions from child care center managers
What this setup does, and what it leaves with you.
Does AppyShift verify child care staffing ratios or regulatory compliance?
No. AppyShift supports schedules, availability, employee tasks, and absence workflows; the center remains responsible for ratio and compliance decisions.
Can a director track employee tasks for new staff?
Yes. AppyShift includes task and document workflows alongside day-to-day employee operations.
Support scheduling and staffing follow-up
Explore tools for schedules, availability, employee tasks, and absence response.
AppySchedule
Employee scheduling built for shift-based teams: build and publish schedules, manage availability, and keep everyone informed about when they work.
Learn more →AppyOnboard
Digital onboarding that collects new-hire information and documents and gets people ready for work, without paper.
Learn more →Employee Availability Form Template
Use the weekly form to record an effective date range, available hours, and shift preferences, then share or export a copy for your manager.
Learn more →Employee Handbook Builder
Choose policy sections, tailor the starter language to your procedures, and assemble a printable handbook draft. Nothing is saved or uploaded.
Learn more →The AppyShift modules
Eight modules, one app
A different kind of team
Other industries
Start your child care center on this setup.
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