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For coffee shops and cafés

The opener is covered. Tips and the food-handler card stay with the shift.

A coffee shop week is the opener's note, the forecast for the morning rush, the food-handler card you record, and cash tips at close. Signing up starts the shop on the restaurant setup.

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A cup of coffee on a wooden table. No people.

The week before AppyShift

What coffee shop managers are juggling

Tips counted twice

The jar is counted on paper, then entered again for payroll.

A card no one checked

The food-handler card expired and the barista is already on bar.

No opener

The owner is in the car before the first customer, because the opener texted the group.

One week in AppyShift

The same week, with this industry's tools

Each screen is a real AppyShift page from a sample company, showing a tool this industry turns on.

Before openEvery plan

Labor for the morning rush

The forecast shows projected labor for the week, so the opener is not a guess.

  • Projected labor for the week
  • A weekly budget and labor target you set
Demand forecast tiles from the restaurant setup a coffee shop starts on, for Nov 2 to Nov 8, 2026: $6,396 of projected labor, 26.3% of sales against a 28% target, $104 under a $6,500 budget, and no coverage gap, above the budgets by location, department and role.

Coffee shops start on the restaurant setup. These tiles are that forecast's projected labor for the week, against the budget and labor target the shop set.

For the openerPro plan

What the closer left

The closer writes what the opener needs. This note says the oat milk is low.

  • A note the opener reads before the rush
  • It stays in the shift log
Manager log for a sample coffee shop on the restaurant setup, Oct 28: a flagged closing handoff that the oat milk is low, a follow-up that grinder 2 needs new burrs, and a note that the pastry order comes at 6:00 AM.

The log a coffee shop uses. The closer's flagged handoff tells the opener the oat milk is low.

On the schedulePro plan

The food-handler card

Require the card you record. Someone with a missing or expired card is not offered that shift.

  • The shop records the card
  • You still decide what the shop requires
Certifications Expiring Soon report for a sample coffee shop on the restaurant setup: three food handler permits expiring in the next 45 days, in 14, 22 and 36 days, with each card's number and dates.

Coffee shops use the restaurant setup. These are the food-handler cards that company records, and the ones that expire soon. AppyShift does not confirm them with the state.

End of dayEvery plan

Cash tips at close

Tips are entered with the person and the shift, then leave with the hours export.

  • Cash tips for the barista shift
  • Tips go out with the hours
Cash tips for a sample coffee shop on the restaurant setup: $175.75 declared today by 3 people, waiting to be confirmed, and two people who worked but haven't declared yet, each with Enter for them.

At close, the manager sees the tips each person declared and who still has to. They leave with the hours export.

Turned on for this industry

What signup sets up

AppySchedule and AppyTime are in every plan, from $30 a month. These are the extra tools this industry starts with, the AppyShift module each one is part of, and the plan it needs. You can change them in setup.

Every plan

Tips and tip pooling

The same tip tools a restaurant turns on.

AppyTime

Pro plan

Food-handler checks

The card you record, checked before a shift is offered.

AppySchedule

Every plan

Sales forecasts

Projected labor for the morning rush.

AppySchedule

Pro plan

Shift logbook

What the closer leaves for tomorrow's opener.

AppyConnect

Signing up from this page starts the company on the restaurant setup, which is the profile coffee shops use. Certification checks use the cards you record, and can keep someone off a shift when a required card is missing or expired. AppyShift does not confirm a license with the state. Approved hours leave in a payroll export (ADP, Gusto, UKG, Paychex, Paycom, Paylocity, or a CSV). Or run payroll right in AppyShift with AppyPayroll.

Baristas Openers Closers Shift leads Counter staff

Questions from coffee shop managers

What this setup does, and what it leaves with you.

Can employees update their cafe availability?

Employees can submit dated availability requests and preferences. Managers may require review or enable automatic approval.

Does AppyShift automatically decide who covers an opener call-out?

No. It can reopen the shift and apply the pickup rules you configure; your approval setting controls the final pickup process.

Coordinate cafe scheduling and last-minute coverage

Use availability and call-out workflows to keep part-time staffing decisions clearer.

Module

AppySchedule

Employee scheduling built for shift-based teams: build and publish schedules, manage availability, and keep everyone informed about when they work.

Learn more →
Module

AppyTime

Time and attendance that tracks every hour and gives managers what they need to manage hourly labor.

Learn more →
Free resource

Employee Availability Form Template

Use the weekly form to record an effective date range, available hours, and shift preferences, then share or export a copy for your manager.

Learn more →
Free resource

Employee Handbook Builder

Choose policy sections, tailor the starter language to your procedures, and assemble a printable handbook draft. Nothing is saved or uploaded.

Learn more →

The AppyShift modules

Eight modules, one app

A different kind of team

Other industries

Start your coffee shop on this setup.

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