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For hotels and motels

Today's rooms, and the tips from the shift.

A hotel day is the room board, where the desk marks a room vacant or occupied and housekeeping sees the same room, a work request opened from that room, the note the desk leaves for the next shift, and cash tips with the hours export.

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Folded white towels and a bar of soap. No people.

The week before AppyShift

What hotel managers are juggling

Housekeeping finds out late

Whether a room is vacant or occupied is a radio call, and the list is on paper at the desk.

The board and the schedule disagree

The desk knows which rooms are turning. The schedule still shows yesterday.

Tips in two systems

Gratuities are rebuilt before payroll.

One week in AppyShift

The same week, with this industry's tools

Each screen is a real AppyShift page from a sample company, showing a tool this industry turns on.

During the dayPro plan

Each room's status

The desk marks a room vacant or occupied. Housekeeping sees that on the same board, with who is assigned and the clean for the day.

  • Vacant or occupied, shared with housekeeping
  • The attendant is on the room
Room board for a sample hotel with 20 rooms on two floors: 13 to clean, 2 being cleaned, 2 to inspect, 2 ready and 1 do not disturb. Each room shows occupied or vacant, its clean and its attendant, and room 202, vacant and being cleaned by Jamie, has a work request.

The room board from a sample hotel. Each room shows vacant or occupied, the clean for the day, and who is assigned. A work request stays on room 202.

During the dayPro plan

A work request for a room

Open the room and send a work request. It stays on that room for housekeeping or maintenance.

  • The request is opened from the room
  • It is a work request, not a client visit
Room 202 at a sample hotel: being cleaned today by Jamie Lindqvist, vacant, and its work requests, an open one to replace the bathroom bulbs and an earlier one marked done, above the form for the next request.

A work request opened from a sample hotel room. The job is the bathroom bulbs in room 202, and it stays on that room.

Shift changePro plan

The desk log

A late checkout is a note the next shift reads, not a text thread.

  • The room and the time
  • The next shift sees it in the log
Front desk log for a sample hotel on Oct 27: a group arriving at 4:00 PM, a flagged follow-up that the ice machine on floor 2 is not working, room 105 on do not disturb until noon, and a morning desk handoff about a late checkout in room 204.

The front desk log. The morning desk's handoff says room 204 is a late checkout.

End of shiftEvery plan

Cash tips

Tips are entered with the person and the shift, then leave with the hours export.

  • Cash tips on the shift
  • They go out with the hours
Cash tips in the employee app for a sample hotel: a room attendant's 9:00 AM to 3:30 PM shift today with $22.00 typed in, Save and No cash tips, and the reminder that tips of $20 or more in a month are reported to the employer.

After clocking out, a room attendant enters the cash tips from that shift on the phone. They leave with the hours export.

Turned on for this industry

What signup sets up

AppySchedule and AppyTime are in every plan, from $30 a month. These are the extra tools this industry starts with, the AppyShift module each one is part of, and the plan it needs. You can change them in setup.

Pro plan

Room board

Vacant or occupied, the clean for the day, and who is assigned.

AppySchedule

Pro plan

Work requests

Opened from a room, for housekeeping and maintenance.

AppySchedule

Every plan

Tips

Cash tips recorded with the shift, then exported with the hours.

AppyTime

Pro plan

Front desk logbook

The handoff from one shift to the next.

AppyConnect

This setup does not turn on certification gates or client sign-off. Approved hours leave in a payroll export (ADP, Gusto, UKG, Paychex, Paycom, Paylocity, or a CSV). Or run payroll right in AppyShift with AppyPayroll.

Front desk Housekeeping Maintenance Guest services Supervisors

Questions from hotel managers

What this setup does, and what it leaves with you.

Can AppyShift schedule different hotel departments?

Yes. Managers can define positions and work locations, then create and publish scheduled shifts using that structure.

What happens if a housekeeping or desk employee calls out?

An enabled self-service call-out records the affected shift. The shift can reopen for qualified pickup and configured notifications can be sent.

Plan hospitality shifts and replacement coverage

See the modules and checklist designed around department schedules and changing coverage needs.

Module

AppySchedule

Employee scheduling built for shift-based teams: build and publish schedules, manage availability, and keep everyone informed about when they work.

Learn more →
Module

AppyTime

Time and attendance that tracks every hour and gives managers what they need to manage hourly labor.

Learn more →
Free resource

Employee Availability Form Template

Use the weekly form to record an effective date range, available hours, and shift preferences, then share or export a copy for your manager.

Learn more →
Free resource

Time Card Calculator with Breaks and Overtime

Enter each shift and unpaid break to calculate regular hours, overtime hours, decimal totals, and an optional gross-pay estimate. Everything stays in your browser.

Learn more →

The AppyShift modules

Eight modules, one app

A different kind of team

Other industries

Start your hotel on this setup.

Month-to-month self-serve plans. 14 days free with every Pro feature. No credit card.

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